For groups with multiple subsidiaries, Kolva consolidates financial data across entities with automatic currency conversion, inter-company elimination, and AI-powered benchmarking.
Adding Entities
Each legal entity or subsidiary that has its own ERP or accounting system should be added as a separate entity in Kolva. To add a new entity:
- Navigate to Settings > Entities and click Add Entity.
- Enter the entity name, country, and reporting currency.
- Connect its data source — either an ERP agent (Sage X3 / SAP) or manual CSV upload.
- Map its chart of accounts to the group's standard account structure. Kolva suggests mappings based on account names and numbers.
- Run the initial sync and verify that key figures (revenue, total assets) match your expectations.
Pro tip
Start with your largest entity to establish the group chart of accounts. Subsequent entities will map to this structure, making the process faster each time.
Consolidated P&L
Once you have two or more entities connected, the consolidated view becomes available. Select All Entities (Consolidated) from the entity dropdown on the Finance dashboard to see:
- Aggregated KPIs — Group-level revenue, expenses, and margins with all entities combined.
- Consolidated P&L — Full income statement with sub-accounts rolled up across entities.
- Entity contribution — Each line item shows a breakdown by entity, so you can see which subsidiaries drive which results.
Important
Consolidated figures apply inter-company eliminations automatically. If you notice discrepancies, check the elimination rules under Settings > Consolidation.
Inter-Company Eliminations
When subsidiaries trade with each other, the resulting revenue and expenses must be eliminated to avoid double-counting in the group view. Kolva handles this automatically:
- Kolva detects inter-company transactions by matching counterparties across entity data.
- Matching revenue in entity A is eliminated against the corresponding expense in entity B.
- Any unmatched inter-company balances are flagged for review in the Elimination Report.
- You can manually adjust or override eliminations if the automatic matching misses edge cases.
Multi-Currency Handling
When entities report in different currencies, Kolva applies conversion rates according to standard accounting practices:
- P&L items — Converted at the average rate for the period.
- Balance sheet items — Converted at the closing rate on the reporting date.
- Equity — Converted at historical rates.
You can configure exchange rates manually or let Kolva pull them automatically from public rate feeds. Go to Settings > Currency to manage rate sources and overrides.
Note
Currency translation differences are reported separately in the consolidated P&L. Review these regularly, especially in periods of high exchange rate volatility.
AI Entity Benchmarking
Kolva's AI compares performance across your subsidiaries and surfaces actionable insights:
- KPI Rankings — Entities ranked by gross margin, DSO (days sales outstanding), operating efficiency, and other metrics.
- Best Practice Transfer — When one entity outperforms others on a specific metric, the AI identifies what they are doing differently and suggests replicating it across the group.
- Trend Divergence — Alerts when one entity's performance diverges significantly from the group trend, enabling early intervention.